Administrative Assistant – Support and Logistics (General Secretariat)
Location: Lisbon – Rossio (with travel required as part of the role)
Number of vacancies: 1, 9 October 2026
About the Role
We are seeking an Administrative Assistant to join the Support and Logistics department of the General Secretariat, playing an active role in supporting the running and organisation of the department’s activities, specifically in monitoring administrative, budgetary and contractual processes, and providing support for the management of logistical resources and the handling of information and documentation. If you are looking for a varied, dynamic role supporting different areas of activity, this opportunity could be for you.
Key Responsibilities
- Provide administrative support for the department’s activities, in particular by organising, recording, processing and monitoring procedures, documentation and the relevant deadlines;
- Support the preparation and monitoring of budgets and activity plans, as well as the monitoring of budget implementation and cost and revenue centres;
- Ensure the administrative monitoring of contracts, including the monitoring of deadlines and contract terms, the organisation and updating of documentation and related records, as well as providing support to contract managers within the General Secretariat;
- Support the management of logistical and administrative resources, particularly the stores department, petty cash, credentials, business travel, uniforms, consumables and equipment;
- Collect, verify, record, and process information, ensuring the preparation of tables, indicators, reports, and other management-support details, using the applications and platforms adopted by CP;
- Support the handling of correspondence and administrative paperwork, including receiving, registering, scanning, classifying, forwarding and dispatching documentation, as well as other document-support activities for the General Secretariat.
Mandatory Requirements
- Educational qualifications equivalent to the 12th year of schooling.
Skills Profile
- Experience in administrative tasks (preferred);
- Experience in monitoring financial, budgetary and/or contractual processes (preferred);
- Good knowledge of Microsoft 365 tools (Outlook, Word, Excel);
- Good analytical skills;
- Attention to detail and the ability to concentrate;
- Excellent oral and written communication skills;
- Good organisational skills and rigour in carrying out tasks;
- Excellent interpersonal and teamwork skills;
- Good ability to adapt to different professional situations and contexts;
- A spirit of initiative, autonomy and proactivity in seeking information to carry out the role;
- Attitudes and behaviour guided by high standards of ethics, confidentiality, responsibility, rigour and loyalty.
We offer
- A role within a solid, collaborative and stable company;
- A permanent employment contract;
- Travel benefits, including access to travel on CP trains and rail transport facilities across Europe;
- Health insurance;
- Access to exclusive benefits through agreements and partnerships with various organisations.
Application
We will only consider applications submitted via the online form by 25 October 2026; please ensure all fields are completed. You must attach the Curriculum Vitae directly to the form.
Please send the academic qualifications certificate to recrutamento@cp.pt, quoting the job reference RE59DPC/2026. Applications that meet these requirements will receive full consideration.
For any further enquiries, please contact recrutamento@cp.pt, quoting the job reference RE59DPC/2026.
